The REJ Conference Center rooms are provided for the official state business of
legislative entities during normal business hours, Monday through Friday, 7:30
a.m. to 5:30 p.m. Private use is prohibited. The conference center may be used
for an activity that is not the official business of a legislative entity if the
activity is state business and is sponsored by a legislative entity. A sponsored
event may be preempted by a legislative entity event at any time.
Anyone considering using the conference center should refer to the online
schedules page or contact the conference center scheduling manager by calling
(512) 936-1030 or sending an e-mail to
scheduling manager can check the schedules and discuss available times for each
room. Reservation time requests should include at least 30 minutes for setting
up the room and returning it to its standard configuration. A room may be
reserved not earlier than 90 days in advance of the date of the event.
After selecting a date and time, a requestor must complete an online
request form. A reservation request form is not complete until it contains all
of the information requested on the form. A legislative entity sponsoring an
event also must complete a
legislative sponsor form and submit it to the
Reservations are processed in the order in which the completed forms are
received; however, priority of use is given to legislative entities and to
events directly related to the official purposes of those entities. All
amendments and changes to reservations must be made through the scheduling
manager in advance. Schedule changes may be made by e-mailing or telephoning the
scheduling manager. Cancellation of a reservation should be made as soon as
possible and at least 24 hours before the time of the scheduled meeting. Room
reservations may be canceled following the online cancellation process. The
scheduling manager will provide an e-mail confirmation of a cancellation or
Description of Facilities
The REJ Conference Center contains three meeting rooms. The rooms may be used
separately or combined with adjacent rooms to form larger rooms. The standard
room configurations may be viewed at Floor Plans.
The rooms are as follows:
(1) Room 1, North (standard configuration: 18 chairs and 9 six-foot tables;
maximum capacity: 40, with 40 chairs and no tables);
(2) Room 2, Central (standard configuration: 120 chairs; maximum capacity: 120);
(3) Room 3, South (standard configuration: 30 chairs and 15 six-foot tables;
maximum capacity: 48, with 48 chairs and no tables).
The conference center has a small kitchen area, a tiled lobby area, and
restrooms. The center is equipped with tables, chairs, a podium, projection
screens, monitors, and a sound system. Additional tables and chairs are stored
in the conference center closets and may be used in setting up a room. Users
must bring their own additional furniture, equipment, or supplies, such as
additional podiums, dry erase markers, flip charts, additional audiovisual
A sound system is available only in the central room of the conference center.
When filling out a reservation request, a requestor may request to use the sound
system by checking “Audiovisual” under “Special Requests.”. Public Wi-Fi is
available in the conference center. Other special requests for use of
audiovisual equipment should be directed to the REJ Conference Center scheduling
manager by e-mailing REJ.Reservation@tlc.texas.gov or telephoning (512)
User and Sponsor Duties and Responsibilities
A legislative entity that is using the conference center assumes responsibility
for any theft of or damage to conference center equipment or facilities. If a
user notices such damage or theft, the user must notify the scheduling manager
A legislative sponsor is responsible for ensuring that a sponsored user observes
conference center guidelines and state law. Sponsors assume responsibility for
any theft of or damage to conference center equipment or facilities. If a user
notices such damage or theft, the user must notify the scheduling manager and
The user is responsible for arranging the movable furniture to meet the user's
needs for the meeting. It is the user's responsibility to leave the conference
center clean and to return the movable furniture to its standard default
configuration immediately after each use. A user is not responsible for routine
cleaning, but a vacuum and cleaning supplies are available in the kitchen area
for the user to handle a spill or other non-routine accident. (See
The chairs with wooden arms that are assigned to the central room must be
returned to that room if they are removed for a meeting; they should not be
stored in the closet. If chairs or tables from the closet are used for a
meeting, the user is required to return those chairs (without wooden arms) or
tables to the closet.
Limitations on Use
Consequences of Failure to Follow Guidelines
Tables from the north or south room may not be moved into other areas of the
conference center without prior approval from the Texas Legislative Council.
Items may not be taped or stapled to the walls of the REJ Conference Center.
While they may be consumed in a conference room, food or beverages may be served
only in the conference center kitchen area and tiled lobby area. The courtyard,
walkway, and main lobby areas of the Robert E. Johnson, Sr., building may not be
used as food distribution or lunch break areas.
Any entity that breaches these terms three or more times during any 12-month
period will not be permitted to use the conference for a period of not less than
six months. The Texas Legislative Council reserves the right to suspend an
entity’s use of the conference center if there is reason to believe that theft
of or damage to conference center equipment or facilities may result.